HR Enterprise

The complete and secure web-based HR Management System

Your time is too valuable to have to worry about your human resources needs. Relax! The Payroll Maxx HR Enterprise module provides you the perfect solution to your HR administration needs. Best of all implementation is simple and you don’t need to invest in any specialized hardware or software. Offering the security and reliability you demand, this fully automated solution provides you the tools necessary to save you valuable time and resources.

Some of the components of the Payroll Maxx HR Enterprise system include:

  • Applicant Tracking
  • This unique feature allows you to centralize applicant and requisition data and make better hiring decisions

    Key Features

    • Easy-to-configure Recruiting Portal providing a professional image to job seekers searching for open positions
    • Centralize job requisitions in one system and link external job boards to one consistent Recruiting Portal
    • Allow Applicants to apply for positions online, easily
    • Easily view all Applicants for a single position and track their status throughout the talent acquisition process
    • Route requisitions for approval and track status of all requisitions
    • Gain valuable insights into Applicant data through easy-to-understand dashboard.

    Key Benefits

    • Centralize and automate Applicant Tracking processes
    • Presents a professional image to job seekers searching for open positions
    • Provides flexible and customizable framework for automating your recruiting process
    • Hired applicants can be automatically converted to employees, without the need for additional data entry
  • Benefits Management
  • Manage all aspects of employee benefits in one web-based system that connects to carriers and payroll.

    Key Features

    • Connects employees, administrators, carriers and payroll through one central system that can be accessed anytime via the web
    • Allows employees to complete new hire, open enrollment and qualified events themselves
    • Lets your employees compare, analyze and check plan costs prior to benefits enrollment
    • Easily approve and manage employee benefits, and provides you with powerful reporting capabilities
    • Benefits data is automatically exported to your carriers
    • Benefits deductions are automatically sent to your payroll provider
    • Allows you to reconcile premium bills
    • Provides state-of-the-art security for your data

    Key Benefits

    • You and your employees have total access to benefits information in real time anywhere via the web on a 24/7 basis
    • Provides your employees a better understanding of the benefit process and helps them make well informed benefits decisions
    • Gives your employees a greater appreciation of the value of their benefits package
    • Reduces the amount of time you spend gathering and entering data
    • Increases efficiency and productivity, and lowers the cost and workload of open enrollment
    • Gives you better communication with your employees and reduces the number of routine benefits questions you must answer
    • Significantly increases the accuracy of benefits information
  • Employee Self-Service
  • A convenient system for your employees to manage their benefits and other HR-related information 24/7 from wherever they are. The employee portal connects with managers, administrators, carriers, and payroll resulting in an integrated, convenient management system.

    Key Features

    • Lets employees enroll in or change all aspects of their benefits and other HR-related information themselves
    • Allows employees to compare, analyze and check plan costs prior to benefits enrollment
    • Employees can view plans from different benefit providers, showing only the plans they are eligible for
    • Lets employees attach dependents and beneficiaries to benefit plans
    • Employees submit benefit and HR-related data electronically to you for approval and review
    • Provides employees with a benefit summary statement after they enroll in or change their benefits
    • Employees have access to pertinent company and benefits information via the Information Links and Documents sections
    • Lets employees easily request time off, complete timesheets, complete surveys, participate in wellness campaigns, manage workflows, track skills, and print reports
    • Allows employees to view the value of their compensation package with Personalized Total Compensation Statements
    • Lets employees enter their own demographic information, including emergency contacts
    • Easily configurable to include the features and content most relevant to your company
    • Quick and simple for employees to navigate through

    Key Benefits

    • Gives your employees total access to their benefits and other HR-related information in real time via the web, on a 24/7 basis
    • Provides your employees a better understanding of the benefit and HR processes
    • Helps your employees make well-informed benefits decisions
    • Gives your employees a greater appreciation of the value of their benefit package
    • Eliminates the need for your employees to fill out forms, reducing the amount of time you spend gathering and entering data
    • Increases efficiency and productivity, saving you money and printing costs
    • Better communication with your employees and a reduction in the number of routine employee questions you must answer
    • Increases the accuracy of benefits and other HR-related information
  • Benefits Enrollment
  • Allows your employees to manage their benefits information wherever they are through the web-based system.

    Key Features

    • Lets employees enroll in or change all aspects of their benefits and other HR-related information themselves
    • Employees can compare, analyze and check plan costs prior to benefits enrollment
    • Allows employees to view plans from different benefit providers, showing only the plans they are eligible for
    • Lets employees attach dependents and beneficiaries to benefit plans
    • Lets employees submit benefit and HR-related data electronically to you for approval and review
    • Provides employees with a benefit summary statement after they enroll in or change their benefits
    • Gives employees access to pertinent company and benefits information
    • Easy to configure to include the features and content most relevant to your company
    • Quick and simple for employees to navigate through

    Key Benefits

    • Gives your employees total access to their benefits and other HR-related information in real time via the web, on a 24/7 basis
    • Your employees will have a better understanding of the benefit and HR processes
    • Helps your employees make well-informed benefits decisions
    • Gives your employees a greater appreciation of the value of their benefit package
    • Eliminates the need for your employees to fill out forms, reducing the amount of time you spend gathering and entering data
    • Increases efficiency and productivity, saving you money and printing costs
    • Increases communication with your employees and reduces the number of routine employee questions you must answer
    • Increases the accuracy of benefits and other HR-related information
  • Benefits Statements
  • Create and manage customizable employee benefit statements for your employees. When integrated with the Employee Portal it gives your employees a powerful tool for accessing their benefit information.

    Key Features

    • Flexible benefits import utility allows you to quickly import benefit rosters from disparate systems/carriers
    • Allows for easy generation of employee-specific benefit statements in a variety of formats
    • Allows for employee benefit statements to be delivered directly to employee inboxes with one click of a mouse
    • Provides a variety of templates to choose the best format appropriate for your organization
    • Provides employees a consolidated view of all of their benefits
    • Provides employees with a Total Compensation Statement
    • Can be configured to allow employee self-service access to their benefit statements

    Key Benefits

    • Provides employees a centralized, consolidated view of benefits information
    • Improves appreciation for the benefits being provided to employees
    • Provides an effective means of communicating company benefits and the value of those benefits
    • Serves as a powerful employee retention tool
  • Time and Attendance
  • An efficient method for tracking employee hours that, upon manager approval, can be electronically routed to Payroll Maxx.

    Key Features

    • Allows you to choose between “clock in / clock out” time tracking, or project-based “timesheet” reporting
    • “Clock in / clock out” time tracking lets you keep track of employee time
    • Employees can easily clock in and out from the Employee Portal with a click of their mouse
    • “Timesheet” reporting lets you assign employee time to projects
    • Employees can quickly fill out their timesheets by project from the Employee Portal and submit them for approval
    • Allows managers to quickly approve or deny employee time
    • Managers have the option of notifying employees via email with a custom message if they deny time
    • Lets managers enter and edit time for their employees
    • “Clock in / clock out” lets managers see if their employees are currently clocked in or out, and provides their employees most
    • recent time activity
    • Managers can view employee time by any time period, and see totals for each time period selected
    • Allows you to analyze time and attendance data across time or by a variety of other factors
    • Electronically exports time and attendance data to your payroll system

    Key Benefits

    • Improves efficiency by automating the time and attendance process
    • Eliminates time spent on manual timecard calculations
    • Redundant data entry errors are reduced
    • Reduces payroll processing time and shifts responsibility from payroll directly to your employees
    • Unauthorized leave time is reduced and payments for time not worked are minimized
    • Applies pay rules consistently and accurately across all departments
    • Assures that employees follow related procedures and policies
    • Allows managers to proactively control and manage attendance, absenteeism, productivity, and overtime
    • Integrates with your payroll system
  • Time Off Tracking
  • Define how employees earn time of and efficiently track the usage of it.

    Key Features

    • Automatically calculates available time off for each employee, based upon the rules you create
    • Lets you define time off by either accrual-based rules or through annual awarded units
    • Allows you to define different time off types, such as “sick leave” and “vacation time”
    • Lets you create time off rules for each time off type, which define how time off accrues
    • Create different rules for different employee types
    • Prevent or allow the rollover of time off
    • Set the maximum time off that can be rolled over each year, if applicable
    • Specify a waiting period before employees can take time off, if applicable
    • Specify a waiting period before time off starts accruing, if applicable
    • Determine if a time period needs to be worked (for example, a certain pay period) before employees can take available time off
    • Easy for your employees to request time off through the Employee Portal
    • Allows employees to view time off balances and accrual transactions through the Employee Portal
    • Automatically routes time off requests via email to the appropriate manager for approval
    • Allows managers to view employee time off requests by status through the Employee Portal
    • Manager can see all their pending employees’ time off requests in list or calendar format prior to approving time off
    • Lets managers approve or deny time off requests through the Employee Portal
    • Automatically sends employees emails when their managers approve or deny their time off requests
    • Lets managers submit time off requests for all employees reporting to them
    • Provides a reporting dashboard so you can track trends in employee time off data and analyze how time off is being utilized
    • Electronically submits time off data directly to Payroll Maxx

    Key Benefits

    • Simplifies the time off process and improves efficiency by automating the generation and usage of available time off.
    • Eliminates time spent on manual time off requests.
    • Reduces payroll errors caused by redundant data entry.
    • Decreases the amount of unauthorized leave time and minimizes payments for time not worked.
    • Applies time off rules consistently and accurately across all departments.
    • Assures that employees follow time off procedures and policies.
    • Allows managers to proactively control and manage employee absenteeism.
    • Ensures adequate staffing across all departments
    • Provides key insights into how time off is being utilized within your organization
    • Seamlessly integrates with your payroll system
  • Employee Surveys
  • A unique feature providing you with the ability to easily conduct employee surveys which employees can complete on the web based system.

    Key Features

    • Developing surveys is quick and simple with Survey Wizard, your step- by-step guide through the entire process
    • Tailor one of the many templates in the Survey Library, or design an entirely new survey with a professional look and feel
    • Prior surveys can be easily duplicated, allowing for comparison of results year-over-year
    • Choose from 13 standard reply types, or create open-ended replies
    • Create online survey invitations for employees, and select which employees to survey by employee type or department
    • Track in real time which employees have completed the survey, and send reminders to those who haven’t
    • Survey Management makes surveys easy for employees to understand and complete
    • Produce unlimited surveys with unlimited questions for all employees utilizing our fast, efficient interface, which is an ideal medium for reaching employees wherever they may be
    • Utilize our easy-to-use, real time Survey Reports to view data and analyze results
    • Standardized professional survey reports include summary reports, graphical reports, and detail reports
    • Or choose customizable reporting, or even export your survey results into Microsoft Excel for further analysis

    Key Benefits

    • Allows you to understand the needs and concerns of your employees
    • Provides you with the opportunity to increase employee loyalty and satisfaction
    • Helps promote a strong employee-management relationship, and satisfied and motivated employees positively influence customer satisfaction and company performance
    • An important tool in measuring management effectiveness, and they allow you to make well-informed decisions